Bilingual (Japanese-English) Executive Administrator

Description:

Responsibilities:

• Support a General Manager Executive with duties related to business operations for a major automaker customer
• Create documents using Microsoft Office (Word, Excel and PowerPoint) (60%)
  • Closely work with the GM Executive and engineering team. Create documents such as reports, presentations, meeting minutes, etc. following instructions to be used internally and externally
  • Document creation includes translation from English to Japanese and the translation from Japanese to English.
• Communicate internally with engineering departments and with headquarters in Japan (20%)
  • Support the Executive and engineers with accurate and clear e-mail communication within the company, with headquarters in Japan, and with external customers and contacts.
  • Provide occasional Japanese-English verbal interpretation between the Executive and teammates as needed.
• Administrative operations (20%)
  • Administrative operations to support the Executive, such as scheduling, travel arrangements, making appointments internally and/or with external customers.
• Other duties as assigned.

Requirements:

• Fluency in written and spoken English and Japanese including business-level communication skills.
• Prior translation experience or strong writing and document creation skills.
• Prior administrative experience. Executive support experience would be a plus.
• MSOffice (Word, Excel, PowerPoint) including advanced Excel skills such as the use of macros, formulas, and visualization.
• Professional poise and the ability to interact with people at all levels of the organization.
• Ability to maintain strict confidentiality.